Daily Activity Summary
Receive automated email reports summarizing AI agent activity for your organization.
Overview
The Daily Activity Summary feature delivers comprehensive activity reports directly to your inbox on a configurable schedule. Stay informed about what your AI agents are doing without logging into Control Bridge.
Each summary includes:
- Quick Stats - Total executions, completed, escalated, and errors
- Cost Summary - Token usage, total cost, and average cost per execution
- Agent Activity - Per-agent breakdown with execution counts
- Recent Escalations - Details of escalated items with links to execution details
- Recent Errors - Error occurrences with troubleshooting links
Available on the Workforce and Platform plans (and during a trial), with daily, weekly and custom CRON schedules. On Outermind Assistant, admins use the usage dashboard instead.
Accessing Activity Summary Settings
Navigate to Administration > Account > Activity Summary to configure your summary preferences.
Configuration
Enabling Summaries
- Toggle the Enable Activity Summary switch to On
- Configure your schedule preferences
- Add at least one recipient
- Click Save Settings
Schedule Options
Daily Summaries
Daily summaries are sent at a specific time each day:
- Time - Select the hour to receive summaries (e.g., 5:00 PM)
- Timezone - Choose your timezone for accurate delivery timing
Weekly Summaries
Weekly summaries aggregate an entire week of activity:
- Day - Select which day to receive the summary (Sunday through Saturday)
- Time - Select the hour to receive summaries
- Timezone - Choose your timezone
Custom CRON Schedules
For advanced scheduling needs, enter a CRON expression:
# Every Monday and Thursday at 9 AM
0 9 * * 1,4
# First of each month at 8 AM
0 8 1 * *
Recipients
Summaries can be sent to multiple recipients using different methods:
| Method | Description |
|---|---|
| Email Addresses | Direct email addresses (e.g., ceo@company.com) |
| Roles | All users with specific roles receive the summary |
| Users | Specific users by their user ID |
To add recipients:
- Click Add Recipient
- Enter an email address
- Click the + button to add it
- Repeat for additional recipients
Content Toggles
Customize which sections appear in your summary:
| Section | Description | Default |
|---|---|---|
| Agent Activity | Per-agent breakdown of executions | On |
| Scan Activity | Mailbox scanning statistics | On |
| AICOS Activity | AI Chief of Staff activity | On |
| Escalations | Recent escalations with details | On |
| Errors | Recent errors with details | On |
| Cost Summary | Token usage and cost breakdown | On |
| Top Performers | Highest-performing agents | Off |
Testing Your Configuration
Before relying on scheduled summaries, send a test email:
- Click Send Test Email
- Enter your email address in the modal
- Click Send
- Check your inbox for the test summary
The test email uses data from the last 24 hours, giving you a preview of the actual summary format.
Viewing Send History
The history section shows all previously sent summaries:
| Column | Description |
|---|---|
| Date | When the summary was sent |
| Recipients | Number of recipients |
| Status | Sent, Partial, or Failed |
| Executions | Total executions in the period |
| Cost | Total cost for the period |
Click any row to view detailed statistics for that period.
Email Format
Subject Line
Outermind Daily Activity Summary - January 15, 2026
Email Sections
The email includes the following sections (based on your content settings):
Quick Stats
Four cards showing at-a-glance metrics:
- Total Executions
- Completed
- Escalated
- Errors
Cost Summary
A table with:
- Total tokens used (request + response)
- Total cost for the period
- Average cost per execution
Agent Activity
For each agent with activity:
- Agent name
- Number of executions
- Total cost for that agent
Escalations
Recent escalations showing:
- Time of escalation
- Agent name
- Subject/reason for escalation
- Link to view execution details
Errors
Recent errors showing:
- Time of error
- Error category
- Error title
- Link to view execution details
Footer
Links to:
- View full activity in Control Bridge
- Manage summary settings
Troubleshooting
Not Receiving Summaries
- Check Settings - Verify summaries are enabled and schedule is configured
- Verify Recipients - Ensure your email is in the recipient list
- Check Spam - Summaries come from
noreply@outermind.ai - Review History - Check send history for failed deliveries
- Verify Subscription - Requires an active subscription; the 30 Day Trial includes this feature with the full set of schedule options (daily, weekly, custom)
Summary Shows No Data
This can occur when:
- No agent executions occurred during the period
- Agents are not configured or active
- The time period is outside business hours
Send Failed Status
If a send fails:
- Check the error message in send history
- Verify the mailbox has send permissions
- Contact support if the issue persists
Best Practices
Schedule Timing
- End of Day - Receive summaries at 5 PM to review the day's activity
- Morning Recap - Set for 8 AM to see overnight activity
- Weekly Digest - Use weekly summaries for less frequent oversight
Recipient Management
- Executives - Enable cost summary, disable detailed errors
- Operations Team - Enable all sections for complete visibility
- IT Team - Focus on errors and escalations
Monitoring Patterns
- Sudden Spike in Errors - Investigate immediately, may indicate system issues
- Cost Increases - Review high-cost executions for optimization
- Low Completion Rate - Check for recurring issues causing failures
Related Topics
- Agent Runs - View agent activity; live runs refresh about every 12 seconds
- Reading a run - Deep dive into specific executions
- Activity Search - Search historical activity with AI